Project Management with Microsoft Project
Duration: 2 Days
Course Description:
This comprehensive course is designed to equip participants with the essential skills and knowledge required to proficiently manage projects using Microsoft Project software. Through a combination of theoretical concepts and hands-on practical exercises, participants will learn how to effectively plan, schedule, track, and manage projects of varying complexities using Microsoft Project. The course will cover fundamental project management principles as well as advanced techniques to optimize project performance and achieve successful outcomes.
Course Overview:
Create a Work Breakdown Structure (WBS)
Identify Task Types & Relationships
Define Resources within Project
Make Work Package Estimates
Create an Initial Schedule
Create a Resource Levelled Schedule
Create Projects from templates, Excel files
Create Global templates
Create formulas and graphical indicators
The steps to record a macro
Format Output and Print Reports
Integrate Multiple Projects
Set up a Project with a Calendar, start date, and scheduling method
Understand Manually Schedule vs. Auto Schedule
Manage multiple projects
Be able to create a master project list with shared resources
Course Outline:
Introduction to Project Management
Understanding the project lifecycle
Key project management concepts and methodologies
Overview of Microsoft Project and its role in project management
Getting Started with Microsoft Project
Navigating the Microsoft Project interface
Creating a new project file
Setting up project properties and options
Planning and Defining Project Scope
Defining project objectives, deliverables, and scope
Creating a Work Breakdown Structure (WBS)
Organizing tasks and subtasks in Microsoft Project
Developing a Project Schedule
Estimating task durations and dependencies
Creating task dependencies and relationships
Applying scheduling constraints and deadlines
Resource Management
Defining project resources (human, material, and equipment)
Assigning resources to tasks
Resource levelling and resolving resource conflicts
Tracking and Monitoring Progress
Setting project baselines
Tracking progress using Microsoft Project
Updating task status and managing changes
Analysing project variances and deviations
Advanced Scheduling Techniques
Utilizing advanced scheduling features
Applying different types of constraints and deadlines
Using task calendars and customizing project calendars
Managing Multiple Projects
Working with master projects and subprojects
Consolidating project data and resources
Resolving conflicts and dependencies across multiple projects
Customizing Views and Reports
Customizing Gantt charts, tables, and views
Creating custom reports and dashboards
Exporting project data to other formats (e.g., Excel, PDF)
Collaboration and Communication
Sharing project information and collaborating with team members
Integrating Microsoft Project with other Microsoft Office applications
Communicating project status and updates effectively
Project Closure and Lessons Learned
Closing out projects in Microsoft Project
Conducting project post-mortems and lessons learned sessions
Archiving project data and documentation for future reference
Course Prerequisites
To ensure that you gain the maximum benefit from the Microsoft Project 2021 course, we recommend that you have the following minimum prerequisites:
Basic understanding of project management concepts.
Familiarity with using personal computers, mouse, and keyboard.
Ability to navigate the Windows operating system, including basic file management and browsing.
Fundamental knowledge of Microsoft Office applications, particularly Excel, as it will help understand certain data management concepts within Microsoft Project.
An interest in learning how to use Microsoft Project to manage projects effectively.
Please note that these prerequisites are aimed at providing a baseline for the training and are not intended to be barriers to entry. This course is designed to be accessible to those who are new to project management software, as well as those with some experience looking to enhance their skills.
Target Audience for Microsoft Project
This course is designed for individuals seeking comprehensive project management software skills.
Project Managers and Coordinators
Team Leads and Supervisors
Business Analysts
PMO Specialists
Project Schedulers and Planners
Project Consultants
Construction Managers
IT Project Managers
Program Managers
Resource Managers
Product Managers
Engineers and Architects managing projects
Professionals involved in project procurement or contract management
Individuals seeking to learn advanced project management tools for career growth
Professionals aiming to transition into project management roles
Project team members who need to understand Microsoft Project for collaboration
Quality Assurance Specialists involved in project tracking
Conclusion:
By the end of this course, participants will have developed a comprehensive understanding of project management principles and gained proficiency in using Microsoft Project to effectively plan, execute, and manage projects. Whether you are a beginner or an experienced project manager, this course will provide you with the necessary tools and techniques to successfully manage projects of any size and complexity using Microsoft Project.